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This is where the CoreOne Advanced Permission Management comes into place. This optional module allows you to create your own security rules. A security role contain two things, the view permissions and the data access permission. The view permissions are used across all UIs to handle who has access to which views and which actions. The access permissions are used to determinate what data is available to the user or service within the views or APIs. This way you can give certain users access to view and limit them to a subset of the available data.
Built-In Security Roles
Out of the box the CoreOne Suite is deployed with four built-in security roles:
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CoreOne Suite Security Role
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Access Level inside CoreOne Suite
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Available in version
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Description
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CoreOne Suite Administrator
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Full Access
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>= 4.0
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Full access to the whole CoreOne Suite
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CoreOne Suite Approvals
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Access to approval requests where the assignee is involved
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>= 5.1
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Assign this role to users that need to take part in an approval process.
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CoreOne Basic Access
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General login access
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>= 7.0
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Allows a user to use his SSO account
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CoreOne Suite Legal Entity Activate
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Activate a legal entity button
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>= 7.0
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Allows a user to activate a legal entity in the CoreOne Self-Service Portal
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CoreOne Suite Legal Entity Confirm Changes
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Confirm changes to a legal entity
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>= 7.0
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Allows a user to confirm changes to a legal entity in the CoreOne Self-Service Portal
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CoreOne Suite Legal Entity Delete
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Access to legal entities in which context the security role is assigned to
Delete rights to legal entities in which context the security role is assigned to
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>= 7.0
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Allows a user to delete a legal entity for which this security rule is assigned to
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CoreOne Suite Legal Entity Edit
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Access to legal entities in which context the security role is assigned to
Update rights to legal entities in which context the security role is assigned to
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>= 7.0
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Allows a user to update a legal entity for which this security rule is assigned to
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CoreOne Suite Legal Entity Employment Create
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Access to legal entities in which context the security role is assigned to
Create rights to employments in which context the security role is assigned to
Read rights to all employment types
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>= 7.0
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Allows a user to create new employments for the the legal entity for which this security rule is assigned to
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CoreOne Suite Legal Entity Employment Delete
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Access to legal entities in which context the security role is assigned to
Delete rights to employments in which context the security role is assigned to
Read rights to all employment types
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>= 7.0
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Allows a user to delete an employments for the the legal entity for which this security rule is assigned to
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CoreOne Suite Legal Entity Register
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Read rights to organization unit types
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>= 7.0
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Allows a user to create a new legal entity in the state of activation pending
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CoreOne Suite Manage My Resources
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Manage the users resources.
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> 5.14
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Gives access to all resources where the current user is set as an owner and allows to manage the memberships.
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CoreOne Suite Manage My Roles
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Manage the users roles.
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> 5.14
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Gives access to all roles where the current user is set as an owner and allows to manage the memberships.
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CoreOne Suite Manage Representations
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Full access to representations where he is apart of
Full access to representation relationships where he is apart of
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>= 7.0
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Allows the user to create and manage representations and delegations
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CoreOne Suite OpenID Service
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>= 7.0
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CoreOne Suite Shop
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Access to see the Shop Module in the Portal
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>= 8.0
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Gives access to see the Shop Module in the Portal. You still need to configure the appropriate catalogs so that user actually can order things.
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CoreOne Suite Self-Service User
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Access to the Self-Service Portal
Access to his own Core Identity
Access to his own Identities
Access to orderings and approvals
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>= 4.0
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Gives users basic rights to perform actions like resetting the password for his own accounts or ordering a role for himself
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CoreOne Suite Read Core Identities from Organization Unit
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Read access to all core identities that have an valid employment to the ogranization unit in the context or at a child organization unit.
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>= 8.0
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This security role needs at least one assignment context of the type organization unit.
This organization unit will be used as a root from where you are allowed to read the core identities.
| Note |
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This security role does not give any security rule groups only data access permission to the core identity. |
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CoreOne Suite Read Assignable Roles
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Read access to all roles where you have at least one valid catalog assignment to.
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>= 8.0
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Allows you to read all roles where you have at least one valid catalog assignment.
| Note |
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This security role does not give any security rule groups only data access permission to the role. |
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CoreOne Suite Organization Unit Permission Manager
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Grants permission to manage roles in accordance to the configured catalogs.
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>= 8.0
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This role is applied in the context of an organization unit. When granted, it gives the user permission to read all Core Identities that are employed in the selected context (organization unit) and allows the user to assign and remove roles based on the assigned catalogs to that context (organization unit).
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CoreOne Suite External Legal Entity Activation
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Enables the additional company tab in the self service portal.
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>= 8.0
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This role should only be used when a external company services is register in the backend and only if the assiged user fullfills the requirements to laod them.
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CoreOne Suite Workflow Administrator
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No entity access in the CoreOne Suite itself.
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>= 8.1
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This role enables the access to the CoreOne Suite Workflow Dashborad.
Depricated Built-In Security Roles
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CoreOne Suite Security Role
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Access Level inside CoreOne Suite
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Available in version
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Description
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CoreOne Suite Computermanagement Admin
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-
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< 7.0
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deprecated
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CoreOne Suite DHCP Administrator
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-
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< 7.0
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deprecated
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CoreOne Suite Patch Management Admin
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-
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< 7.0
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deprecated
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CoreOne Suite Patch Management User
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-
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< 7.0
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deprecated
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CoreOne Suite Service Desk
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-
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< 7.0
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deprecated
Data Access Permissions
Data access permissions are configured by specifying the entity type, a security mode and a security filter. The entity type defines to which entity, i.e. a Core Identity or a Role, a user has access to. The security mode defines the nature of the access such as read, write, delete or similar. And finally the security filter specifies which conditions have to be met in order to give access. This can be anything from full access to only if a specific condition is met. You will find more on that in the Data Access Permissions section. But it’s important to understand that you can configure security filters based on relations and other attributes of the entity.
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If you use any of our default security roles, you have to be aware that they can change. They are intended to cover a standard use case as described in the documentation. But even though that standard use case might match your use case today, does not mean it will automatically match your use case after an update. We might add some rights to the default security rule that will not match your use case, so you should check the release notes carefully.
Creating Custom Security Roles
You can create custom security roles in the Admin UI. Go to Administration -> Securityroles and click create. Make sure to choose a good name for you rule.
This will automatically create a Ressource with the same name. You can use this ressource to assign your new security rule to core identities.
Best practices
Testing, testing, testing
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