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When creating an asset type, you need to define the following properties.
Attribute | Description |
|---|---|
| Defines the name of the asset type |
| How many times an asset can be assigned. A phone number may be assigned only once. A shared car may be assigned up to 5 times. |
| After how many assignments a warning should be displayed. |
| The display attribute that should be used to display an asset of said type. |
Asset Group
Each asset needs to be assigned to an asset group. The asset group simply groups multiple asset into a logical group. You can use this to group assets according to your needs. For example group Access Keys into groups that represent the building they belong to or group Phone-numbers into Ordinary and VIP numbers.
When creating an asset group, you need to define the following properties.
Attribute | Description |
|---|---|
| Defines the name of the asset group |
| To which asset type the group belongs to |
| If an object has more than one asset of said type assigned to it, the weight will determinate which one should be used. Let’s say a Core Identity works at two offices and would receive phone numbers from two groups. The one with the highest weight will be assigned. |
| Who the owner of the group is. |
Assets
As soon as you have created the asset type and the asset group, you can start creating or importing assets. There is a new menu entry for each asset type that you created. By selecting that entry, you will get a list of all present assets, their group and their current status.
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There are a couple of asset status available:
State | Description |
|---|---|
| The asset is not assigned to anything. |
| The asses is assigned to an object. |
| The asset is assigned to an object that is not managed by the CoreOne Suite. This could be for example an old hardware phone that has a phone number assigned to it. Said hardware phone does not have any API to interact to so we can not manage it automatically. |
| The asset is reserved and will not be assigned automatically to an object. |
| The asset was assigned to an object that is no longer present or valid. |
| The asset has been deleted. |
Create an asset
You can create assets either by selecting the create button in the list or by uploading an excel list. When uploading an excel list, you simply have to map the columns in the excel to the appropriate attribute.
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You can also import assets and automatically assign them to existing objects based on a mapping. You simply select the appropriate identity type and the matching attribute. For example you could have an excel list with the phone number and the SID of the assigned user. Map this in the following fields:
Attribute | Description |
|---|---|
| The identity type that is used for the assignment lookup |
| In which column of the excel the identity identifier of the selected identity type is stored. When choosing an AD type for example, this column should contain the SID of the user. |
| In which Core Identity attribute the assignment should be stored in |
Asset Assignments
You can assign an asset to any object that holds an appropriate attribute for it. Let’s say you want to store a phone number on a Core Identity. You first need to create a new attribute of type Asset Type. Let’s call it Primary Phone Number. Then assign that newly created attribute to the appropriate Core Identity Type.
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As soon as an object like a Core Identity gets deactivated or a Resource get’s deleted, the assigned assets are being released.